Website Privacy Policy

What personal data we collect

We always store usernames, passwords, email addresses and IP addresses.

When visitors send in a filled out application form or leave comments on the site we collect the data shown in the application or comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: When you comment your profile picture is visible to the public in the context of your comment.

Why we collect data

In order for you to use our services, we need to store information about you in our user database. The information is used to identify you as a user, to save personal settings and to be able to contact you for example administration and support.

What you submit in our application forms to guild of free company is so we can decide whether or not you’re a fit for the guild/free company.

How long we retain your data

We store personal data for as long as it is needed for the purposes they were collected or as long as required by laws and other regulations.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us by using our contact form.

Where we send your data

User comments may be checked through an automated spam detection service.

Cookie Policy

Please view our Cookie Policy.

Embedded content from other websites and uploading images

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Under the age of 16

If you are not yet 16 years old, we need to obtain permission from your parents or legal guardian to store and process information about you.